Welland Planning Service
Planning Application
You can submit an on-line application here.
If you do not wish to submit an on-line application you may download the guidance notes and application forms as a pdf document for completion and submission by post or in person. Please note that you will need Adobe Acrobat Reader to view/print the pdf documents, which you can download free from Adobe.
Guidance Notes
1. Applicant and agent
If someone makes the application for you (as an 'agent') all
correspondence and the decision notice will be sent to the agent. In all
cases, please give the name of the person to be contacted about the
application and a daytime telephone number if possible.
Application Site
An up-to-date site plan is needed with every copy of the application form,
showing the site and adjoining properties and roads. The plan should be to
a scale of 1:1250 or 1:2500 and show the direction of north. The
application site should be edged in red and any adjoining land the
applicant owns or controls should be edged in blue. It is best to use an
Ordnance Survey plan and the Planning Department may be able to help you
to obtain one. The site area is not usually required for house extensions
or changes of use of existing buildings.
2. Your Proposal
You should clearly describe the type of development proposed or the
purposes for which a building is to be used e.g. 'House extension',
'Residential development (2 detached bungalows)' or 'Use of shop as an
estate agent's office'. If a development has been carried out without
permission and you are now applying to put the matter right please make it
clear that you wish to retain a building or continue an existing use, e.g.
'continuation of use of ground floor as a shop'.
3. Type of application
Please answer only one of part A to G. Simple extensions will normally be
'B'
A. Full application (change of use only)
This is for a change of use only where no external alterations are
involved. The only plan normally needed for this type of application is
the site plan described in Question 2; however you may be asked to provide
more details including plans in some cases.
B. Full application (for new building/alterations extensions or other
works)
This is for new building/engineering works/or alterations when the use
will stay the same. You need to submit all the details of the proposed
development including where appropriate details of: materials,
landscaping, car parking, access. You must submit accurate plans, to
accompany each form, to a scale of 1:100 or larger. These plans should
include floor plans, elevations and sections of the new building, together
with any changes in ground levels. If existing and new works are shown on
the same drawing, colour the new works to make them clearly
distinguishable, or include separate plans showing the existing situation.
You should also submit a plan to a scale of 1:500 which shows the existing
features of the site and adjoining land together with the proposed layout
of buildings.
C. Full applications (change of use with new building/alterations)
Full details should be given as for 'B' above.
D. Outline application (for new buildings)
This section applies if you intend to erect a building(s) but do not wish
to submit all the details at this stage. Any matters not submitted at this
stage are termed reserved matter. In sensitive locations such as a
conservation area or in open countryside the Planning Department may
require more details before determining the application, as siting, means
of access, or appearance could be critical. It is therefore very useful to
discuss an outline application with the Planning Department before
submitting it to see how much detail will be required. In all cases you
should submit as much detail as you can (see 7 below).
E. Reserved Matters application
These are submitted following an outline permission, which must still be
valid, i.e. normally within 3 years. A condition on the outline permission
will specify which reserved matters have to be submitted, and these can be
dealt with in a single application or separately if required. It will help
the Planning Department if you can provide the reference number of the
outline permission.
F. Renewal of a temporary permission
This applies if a previous permission has been granted with a condition
that a use must cease or a building must be removed by a specific date,
and you wish to obtain a further permission. It will help the Planning
Department if you can provide the reference number of the previous
permission.
G. Alteration or removal of a condition
If you do not wish to comply with a condition of a planning permission
then you can apply to have it removed or changed. We recommend that you
discuss this matter with the Planning Department before applying. Remember
that conditions are applied to planning permissions for good reasons. It
will be helpful if you can provide the number of the planning permission
and the relevant condition. If you are applying to have a condition
removed you should carefully state your reasons in a covering letter to be
submitted with the application. If you want a condition to be changed, you
should clearly state your proposed new version.
4. Outline applications
If you are making an outline application (6D above), you will have to say
what, if anything, you are including for approval at this stage, and these
details must be shown on plans submitted with the application.
Alternatively, you may include plans showing your preliminary ideas for
the scheme but these should be marked 'For illustrative purposes only'.
5. Access
Your plans should show the position of any new or altered accesses to the
site and those which will no longer be required. N.B. It is your
responsibility to make sure you have a legal right of way/access. If not,
you will have to include in your application the land over which access is
to be gained.
6. Trees
Trees are an important part of the environment and the Council wishes to
see existing trees retained wherever possible. Construction near trees
could affect them. You should accurately show the position and spread of
all existing trees and hedges on your plans and which, if any, you
proposed to prune, fell or remove. Trees in a Conservation Area or covered
by a Tree Preservation Order have special protection and you must not lop
or fell them without notifying the Planning Department in advance. Further
advice is available from the Planning Department, and a separate consent
might be necessary.
Demolition
Your plans should clearly show any demolition. Separate consent may be
required for whole or partial demolition of buildings. This is
particularly important for LISTED BUILDINGS or buildings in CONSERVATION
AREAS. Further advice is available from the Planning Department.
7. Existing Uses
This question should be completed for all applications and describe all
the existing uses, e.g. 'vacant ground floor shop with self-contained flat
above'.
8. Drainage
Most development is connected to the public sewerage and surface water
system. The position of all underground services should be determined
before detailed plans are prepared. In the case of development in rural
areas or for new buildings near or over a drain or sewer, you are advised
to discuss your proposal with the relevant drainage engineers; (further
advice from the Planning Department). Any discharge of effluent by
soakaways or into a watercourse requires the separate consent of the
National Rivers Authority.
9. Materials
Please provide details of all external materials to be used (including
roofing materials and surfacing for car parks and other 'hard areas'.
Please give the type of material, its colour, make and name wherever
possible.
10. Plans
If you list the submitted plans and drawings we can be sure that we have
received a complete application. If you are not sure exactly what plans
and drawings need to be submitted with your application our staff can
advise.
11. Additional Information
For most applications other than for new houses or house extensions, you
will need to complete another form (Planning Application 2). Please check
with the Planning Department whether you need to complete this form.
Agricultural dwellings
For applications involving dwellings connected with an agricultural use,
you will need to complete another form (Planning application 3). Please
check with the Planning Department whether you need to complete this form.
Certificate of ownership
When making a planning application you must complete an 'Article 7
Certificate', which provides details of the ownership of the site. This is
necessary to let owners and agricultural tenants know about proposed
developments on their land.
(a) Complete the Certificate on the application form if the applicant is the sole owner of all the land to which the application relates and no part of it is an agricultural tenancy. (Owner means a person having a freehold interest or a leasehold interest with at least seven years unexpired).
(b) If the applicant is not the sole owner or part or all the land is an agricultural holding, please complete the separate Article 7 Certificate which is available at the Planning Department. You will also need to give a formal notice to the owner before making the application.
(c) If you do not know the name and address of the owner there are other Certificates which you can complete and you should contact the Planning Department to discuss the matter.
Note that it may be an offence to complete an Article 7 Certificate incorrectly.
Signature and date
Please make sure you sign and date the form. If you are completing the
form electronically, please enter your name and the date on which the
application is made.
Notice to staff employed by the Local Council
If you are employed as a member of staff by the Local Council, you
should declare this clearly on the planning application form when
submitting your application. This is necessary because your application
will need to be considered by the Committee rather than under powers
delegated to officers, in order to comply with requirements of probity.
Please check that your application is complete before sending it to the
Planning Department.
You should send:
a. 4 copies of the completed form
b. 4 copies of any additional form required (see notes 15 & 16).
c. 4 copies of a site plan.
d. 4 copies of any other plans.
e. An 'Article 7 certificate' if required (see note 17).
f. A fees form and the correct fee (see below).